Downloadable Forms

Looking for a form? You can download most all of the forms needed by American Citzens right from this page, in Portable Document Format (PDF). Most newer home computers have the Adobe Reader software already installed; if not Acrobat Reader software is available for a free download. The forms are also available at the Embassy at no charge.

Note that the form you print must have black print on white paper. The paper must be 8 1/2 inches by 11 inches, or A4 size if you are in Japan. Thermal paper, dye-sublimation paper, special inkjet paper, and other shiny papers are not acceptable.

Passport Forms (learn how to apply for a passport)

Passport Applications and Forms - Passport Application Wizard!

• Passport Renewal for Adults (DS-82)
• U.S. Passport Re-Application Form (DS-5504) (Changes/Corrections to current valid passports)
• Application for Baby's First-Ever Passport (DS-11)
• Passport Renewal for Minors (DS-11)
• Required Statement of Consent for Issuance of a Passport to a Minor under Age 16 (DS-3053)
• Adding Extra Pages to Your Passport (DS-4085)
• Application for Replacement for a Lost Passport (DS-11)
• Required Statement Regarding Lost/Stolen Passport (DS-64)
• Translation Form for the Required Police Report Concerning Lost Passport (pdf-8KB)

Note that some printers will reduce the photograph area on the passport application to less than the required 2x2 inches. Please make sure that the photograph area on the printed application form is 2x2 inches to ensure that the photographs you submit (which also must be 2x2 inches in size) can be correctly attached. 2x2 inches is the same as 5x5 centimeters.

Forms Needed to Report a Newborn's Birth (learn how to apply)

• Consular Report of Birth Abroad (DS-2029)(pdf-102KB)
• Affidavit of the Newborn Child's Name(pdf-8KB)
• Social Security Number Application (SS-5)
• Japanese Birth Certificate Translation Form(pdf-8KB)
• Affidavit of Paternity(pdf-172KB)
• Divorce Certificate Translation Form(pdf-8KB)
• Japanese family Register (Koseki) Translation Form(pdf-33KB)

Forms Needed to Marry in Japan (learn how)

• Single Affidavit of Competency to Marry(pdf-164KB)
• Joint Affidavit of Competency to Marry(pdf-82KB)
• Japanese Marriage Certificate Translation Form (large version)(pdf-45KB)
• Japanese Marriage Certificate Translation Form (small version)(pdf-16KB)
• Immigrant Visa and Green Card Application Forms for the spouses of Americans.(pdf)

Translation Forms 

(These forms are handy when translating Japanese official documents to English to obtain a baby's first passport, when getting married and for other services at the Embassy)

• Japanese Family Register (Koseki)(pdf-33KB)
• Japanese Birth Certificate(pdf-8KB)
• Japanese Divorce Certificate(pdf-8KB)
• Japanese Marriage Certificate (Large)(pdf-45KB)
• Japanese Marriage Certificate (Small)(pdf-16KB)
• Japanese Police Report Concerning Lost Passport(pdf-8KB)

Other Forms (learn how to get something notarized)

• Social Security Number Application Form (SS-5)
• Blank Signature Certificate ("sign shomeisho")(pdf-66KB)
• Blank Power of Attorney(pdf-8KB)
• IRS U.S. Federal Tax Forms
• Registering for Selective Service
• Authorization for the Release of Information under the Privacy Act (Privacy Act waiver form)(pdf)