Overview
Renewal:
Schools:
A person applying for a U.S. passport on behalf of a child under age 16 must demonstrate that both parents' consent to the issuance of a passport to the child or that the applying parent has sole authority to obtain the passport.
Congress' purpose in adding this requirement that both parents' consent be demonstrated is to lessen the possibility that a U.S. passport might be used in the course of an international parental child abduction.
Note that these requirements are in addition to the standard passport requirements for children.
For customers coming to Tokyo
This service is provided by appointment only. Please make an appointment online.
All children under age 16 must apply in person, accompanied by at least one parent. They cannot apply by mail; no exceptions can be made unfortunately.
All documents must be originals. Any non-English document must include a translation. We may request whatever additional documentation is necessary from you to meet these requirements.
Certified U.S. birth certificate (with parents' names); or
A Japanese Family Register (koseki) is not acceptable for this purpose.
If the parent(s)/guardian current name(s) is/are other than what is stated on these documents, evidence of legal name change (e.g. marriage, divorce, court-ordered name change) is required.
One parent may sign in person and the other parent give his/her consent through a written affidavit (One parent signs and submits second parent's signed consent; download the affidavit form. The form must be notarized). Follow this link to learn more about these requirements. Note the parent who signs in person will need to still have a copy of the non-present parent's passport with him/her.
Japanese notarials are acceptable. Notarials done on US military bases are acceptable. Notarials for this purpose can be done at no charge at the Embassy or one of our Consulates. All notarized statements must be in English. A FAXed copy of the notarized consent form is acceptable.
Acceptable evidence may include the child's certified U.S. or foreign birth certificate (with translation) listing only the applying parent, a Consular Report of Birth Abroad (FS-240) or Certification of Birth Abroad (DS-1350) listing only the applying parent, a Court order granting sole custody to the applying parent (unless child's travel is restricted by that order), an Adoption decree (if applying parent is sole adopting parent), a court order specifically permitting applying parent's or guardian's travel with the child, a judicial declaration of incompetence of non-applying parent or a death certificate of non-applying parent.
If none of the above documents are available, the applying parent/guardian must apply in person with the child present at the Embassy at the same time.
The applying parent/guardian must submit a signed explanation and documentation showing why the non-applying parent/guardian's consent cannot be obtained.
Exceptions may be granted only in exigent (e.g. the health or welfare of the child is in jeopardy) or special family (e.g. the non-signing parent's whereabouts are unknown, he/she is medically incapable or is incarcerated) circumstances.
A third-party acting in loco parentis on behalf of child under age 16 must submit a notarized consent from both parents or guardians authorizing this third party to apply for the child's passport. When this notarized consent is from only one parent/guardian, the third party must present evidence of the authorizing parent/guardian's sole custody.
Note that if you do not provide your Social Security Number, the Internal Revenue Service may impose a $500 penalty.